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Managing user rights

Learn how to set up access rights in your workspace to make sure you grant the right permissions

Rumi avatar
Written by Rumi
Updated over a week ago

You can control who can view and edit information in your Workspace by setting up different users with different access rights.

What user roles are there?

Workspace level permissions:

  • Owner
    The user who created the workspace can do everything in the workspace.

  • Admin

    Access to all features such as create and access all jobs, edit jobs, tests and candidates, add new users, set job level user rights and export candidates.
    Cannot edit billing and workspace information, export information about other users, and give owners rights.

  • Manager
    Limited rights, can view candidates and see results, invite new users and update billing info.

Job opening level permissions:

Job openings are public to all workspace users by default. When public, role-based permissions are in place.

If you set a job to Private, you can then determine which users:

  • Can edit

  • Can view

  • Can leave notes only

By default, workspace admins, managers and the job opening owner are granted edit rights for the job opening. These can then be edited by the creator of the job opening or an admin.

  • Note: at the moment, workspace admins cannot be removed from job openings. If you need to limit that, you would have to change their role on the workspace level to Manager.

Setting up access rights:

For the workspace:

  1. Open your workspace settings and navigate to the Team tab

  2. Under Workspace team, add new members and set their role, or click on any of the existing ones to change their permissions

For job openings:

  1. Open the relevant job opening

  2. Navigate to Settings

  3. Find User rights

  4. Make the job opening Private, make the changes you need and save.

If you have any questions, feel free to contact our support via chat or email.

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