If you already have candidates in your pipeline and know their email, you can send them the test directly through Toggl Hire. You can do this from your dashboard by clicking on the three menu dots for the test you'd like to share and then click on 'Invite test takers' or navigate to your test and click on "Share Test" button.

You will be able to easily see who is still pending completion and resend them the invite.

Invite candidates via Email

Inviting candidates via email is easy. You can either send an invite one by one, or upload a list (CSV file) of candidate emails to the system for bulk emailing.

Candidates invited via email will receive a custom link to the test and are not able to login through any social logins.

Bulk email

Upload a CSV file with all email addresses (up to 50 per file) of candidates you would like to send the test invitation to. Your CSV should contain one column with one valid email address per line, and no title in the first row.

For example:

kris.nico@yahoo.com

sven.towne@hotmail.com

thompson.nayeli@gmail.com

lindgren.ulices@pouros.com

harvey56@hotmail.com

nschmidt@daniel.com

Character limits

255 characters for subject, 10000 for the body.

Viewing the candidates that have been invited via Email

Once a candidate is invited to take the test via email, they will receive the tag 'Invited' and appear in your candidate list under the, 'Invited' filter.

If they are still pending completion, they will be shown in yellow and clicking on their name will take you to the candidate history since there aren't any results to display. From the Candidate History screen, you will be able to resend them the invitation.

Note: The 'All' filter will only show you candidates who have completed their test; therefore, any pending tests for invited candidates will appear under this filter.


If you have any further questions feel free to reach out to our support via chat or email.

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